Administrative Assistant (Temporary) National Office

 

Administrative Assistant (Temporary) National Office

Level: Experienced
Job Location: USVETS National - Los Angeles, CA

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Position Type: Full Time
Education Level: 4 Year Degree
Salary Range: $15.10 - $23.39 Hourly
Travel Percentage:
Job Shift: Day
Job Category: Admin - Clerical

Description
This position reports directly to the Vice President of Development at U.S.VETS National Office. This position will provide direct support by maintenance and management of the reception area and administrative support to the National Office.

FLSA Classification : Non-Exempt

Responsibilities:

• Reception Area; Greet and assist guests, vendors, and clients
• Communicates with clients, donors & supporters, employees, and other individuals to answer questions, disseminate or explain information and address complaints (including via phone and emails)
• Answer phones; direct calls and take messages
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Compute, record, and proofread data and other information, such as records or report s.
• Manage and distribute daily mail. Arrange special shipments for Development and other departments as needed.
• Monitor and validate parking for guests as needed.
• Handle general office and administrative tasks; assist other members of departments; provide backup for co-workers,
• Maintain accurate and timely expense account records.
• Maintain office supplies inventory, including ordering, organizing, and confirming accuracy of packing slips and invoices.

Qualifications
Requirements:

• Bachelor's Degree preferred
• Four years of experience
• Computer proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Demonstrated ability to work effectively in a team-based environment
• Active Listening, giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
• Speaking - Talking to others to convey information effectively.
• Writing - Communicating effectively in writing as appropriate for the needs of the audience.
• Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
• Mathematics - Using mathematics to solve problems.
• Organization - Able to manage multiple tasks simultaneously.
• Work Management & Prioritizing - Able to effectively prioritize work and meet deadlines
• Problem Solving Ability
• Accuracy, Attention to Detail & Reliability
• Demonstrated ability to work effectively in a team-based environment

To apply, visit https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=55178&clientkey=AC964D99781EE6B7BAD7D79276AA0397

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