When all employees are embraced, respected and heard, we will build a collaborative, equitable, inclusive and anti-racist culture where everyone thrives.
Job Details
$ads={1}
Working Title: Office Assistant
Job Class: Office and Administrative Specialist, Intermediate
Agency: Human Services Dept
- Who May Apply: Open to all qualified job seekers
- Date Posted: 06/28/2023
- Closing Date: 07/05/2023
- Hiring Agency/Seniority Unit: Human Services Dept / DHS Anoka Metro Trt Ctr AFSCME
- Division/Unit: Mental Health&SubsAbuseTrtSvcs / CARE Anoka Adm Sup/Housekeep
- Work Shift/Work Hours: Day Shift; 7:00am - 3:30pm
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $18.55 - $24.60 / hourly; $38,732 - $51,364 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: Anoka
- FLSA Status: Nonexempt
- Telework Eligible: No
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
Make a difference in the lives of Minnesotans.
The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary
The Community Addiction Recovery Enterprise (CARE) in Anoka is seeking to add an Office & Administrative Specialist Intermediate (OASI) to our team. As the OASI you will provide administrative support to both clients and staff and act as a receptionist for the facility.
Responsibilities include but not limited to:
- Answer phones
- Deliver client and staff mail
- Maintain current census reporting
- Accounts receivable and payable for vendor accounts
- Attend staff and leadership meetings to record minutes when requested/necessary
- Maintain client records and keep current from the time of admission to discharge
- Serve as a backup to the Health Information Management Services team and client funding.
- Purchasing for site medical and client supplies as needed.
The Community Addiction Recovery Enterprise (CARE) program in Anoka has a rewarding career opportunity for a leader who is dedicated to helping people who struggle with chemical use and addiction reclaim their lives. CARE Anoka provides inpatient and outpatient services and specializes in
Qualifications
Minimum Qualifications
- Knowledge of basic medical terminology.
- Data entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.
- Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.
- Word processing skills to develop and modify a variety of correspondence, records and reports; write and edit a variety of documents in business English using correct spelling, grammar, and punctuation.
- Typing/keyboarding skills sufficient to take meeting minutes, complete a variety of reports, letters, and data summaries.
Preferred Qualifications
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Additional Requirements
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
Application Details
How to Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
If you have questions about the position, contact Chris Suerig at william.suerig@state.mn.us
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to April Blakesley at april.blakesley@state.mn.us.
About Human Services Dept
DHS operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.
Why Work for Us
Diverse Workforce
We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found:
- 95% of employees understand how their work helps achieve their agency’s mission
- 91% of employees feel trusted to do their jobs
- 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
- 87% of employees report flexibility in their work schedule
Comprehensive Benefits
Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:
- Public pension plan
- Training and professional development
- Paid vacation and sick leave
- 12 paid holidays each year
- Paid parental leave
- Low-cost medical and dental coverage
- Prescription drug coverage
- Vision coverage
- Wellness programs and resources
- Employer paid life insurance
- Short-term and long-term disability
- Health care spending and savings accounts
- Dependent care spending account
- Tax-deferred compensation
- Employee Assistance Program (EAP)
- Tuition reimbursement
- Federal Public Service Student Loan Forgiveness Program
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.
